Committee guide

Bollards for strata and owners corporations: committee guide

Short answer: In a strata scheme, bollards on common property generally need committee approval first. Send the committee the product spec, a location plan, the fixing method, who removes and stores removable bollards, who holds keys, and a note that they are not crash-rated. Get approval before the order, as stock is pre-order.

Figures: SafeWise product data. Standards are quoted as commonly cited guidance, so check the current edition. How we check

A strata committee has to say yes before bollards go in. Here is what to put in front of them, a template to paste, and how to time the order.

Updated 28 October 2026

On this page: Common property · What a committee asks · Request template · Who pays · Inspection and keys · Timing · FAQs

140mm removable key-lock bollard, safety yellow with reflective band

Whose property

Common property or lot property

In a strata or owners corporation scheme, the answer to almost every bollard question starts with: who owns the spot? Car parks, driveways, shared paths and visitor bays are commonly common property. A garage or car space that sits inside a lot may be lot property. The line is drawn in your plan of subdivision and your scheme rules, so check those, or ask your strata manager.

This page is a practical guide for committees, not legal advice. Rules differ by state and by scheme. For general information on how owners corporations work in Victoria, see Consumer Affairs Victoria's owners corporation pages. For works on a footpath or nature strip, see our council approval guide.

What a committee will ask

What the committee will want to see

  • The product. A spec sheet with size, material and finish. Ours are on the spec sheets page.
  • A location plan. A marked-up plan or photos showing each position and the gaps around it.
  • The fixing method. Surface-mounted on anchors, or set in an in-ground socket, and who is doing the work.
  • Maintenance. Who inspects them, and what happens if one is hit or loosened.
  • Keys. For removable bollards, who holds them and where spares are kept.
  • Insurance. Whether the scheme's insurer needs to be told. The committee or manager can confirm.
  • Access. Confirmation that no emergency, accessible or service access is blocked.

Request template

An approval request you can paste into an email

Edit the brackets and attach the spec sheet, the plan and our written quote.

Request for committee approval: bollards in [car park / driveway / path]
Product: [SafeWise removable bollard 90mm, SW-RB90 / fixed bollard 140mm, SW-FB140 / other], steel, safety yellow with red reflective band.
Quantity: [number].
Position: [marked on the attached plan, including the gaps either side].
Fixing: [surface-mounted with concrete anchors / set in an in-ground socket], installed by [installer name].
Removal and storage: [who removes the bollards, and where they are stored].
Key holders: [names or roles], with a key register kept by [manager].
Insurance: [we will confirm with the insurer whether notice is needed].
Limits: the bollards are safety and delineation bollards. They are not crash-rated or impact-tested.
Access: no emergency access, accessible path or right-of-way is blocked.
Cost and funding: [quote total ex GST, plus freight, fixings and installation], to be met by [owners corporation / lot owner].
Timing: approval is requested before ordering, as stock is pre-order for the next container.

Need a written quote to attach to the request? Send sizes, quantities and your postcode.

Request a quote

Who pays

Who pays is the committee's call

There is no single rule. In many schemes, works on common property that serve the whole building are an owners corporation cost, and works that serve one lot can be charged to that lot. The committee decides, within the scheme rules and the budget, and your strata manager will know the practice. A written quote helps: ours shows the unit price for the quantity, freight and the expected landing date.

Inspection and keys

Inspection and the key register

Inspect on a schedule

  • Walk the car park on a regular schedule and look for loose anchors, bent posts and damaged wheel stops.
  • Keep the reflective bands clean and visible.
  • Record what you find. Our car park safety checklist is a ready-made list, with a PDF to print.

Control the keys

  • Keep a register of who holds a key and when it was issued.
  • Decide who removes and replaces each bollard, and where removed bollards are stored. A bolt-down storage holder parks the bollard on the floor.
  • See reserved parking bollards for how lift-out bollards work on a car space.

Timing

Get approval before the order

Bollards and wheel stops are pre-order for the next container. Factory production typically takes 15–20 days, plus sea freight and customs, so the stock won't be in hand the week after you order. The written quote gives the expected landing date. Storage holders are in stock.

The sensible order is: scope and quote, committee approval, then confirm the order. Nothing is committed until you confirm the quote, so you can use our quote as an attachment to the request.

Bays and bollards

Wheel stops for bays, bollards for everything else

A wheel stop positions a car inside its bay: 1650mm long, 100mm high, from $50 ex GST. A bollard marks a path, door, meter or accessible shared area and keeps a slow car out of it. Many strata car parks use both. The wheel stops vs bollards guide sets this out by situation.

Installing electric vehicle chargers? See bollards for EV charging bays. Buying for a building or a portfolio? Our trade and bulk page covers volume quotes.

What bollards don't do. SafeWise bollards are not crash-rated or impact-tested. They deter slow, careless contact and mark an area. They don't stop a vehicle at speed.

FAQs

Common questions

Do bollards need owners corporation approval?

Usually, yes, if they go on common property. Most car parks, driveways and shared paths in a strata scheme are common property, so the committee decides, sometimes with a general meeting vote depending on your scheme rules. Check your plan of subdivision and rules, or ask your strata manager.

Who pays for bollards in a strata building?

The committee decides, based on the scheme rules and the budget. A bollard for the whole building is generally an owners corporation cost, while one that serves a single lot may be charged to that lot. Ask your strata manager how it is handled in your scheme.

What should an approval request include?

The product and quantity, a plan showing each position, the fixing method, who removes and stores removable bollards, who holds keys, a statement that the bollards are not crash-rated, and confirmation that no emergency or accessible access is blocked. A plain-text template is on this page.

Do strata bollards need to be removable?

Only where a space must open and close, such as a reserved bay or an access gap. Elsewhere a fixed bollard is simpler. Removable bollards need key control: someone who removes them, a place to store them and a key register.

When should we order, given the lead time?

After approval, not before. Bollards and wheel stops are pre-order for the next container: factory production typically takes 15 to 20 days, plus sea freight and customs, and the expected landing date is on the written quote. Storage holders are in stock.

Related products

Bollards and wheel stops for the job

Bollards and wheel stops are pre-order for the next container: factory production typically takes 15–20 days, plus sea freight and customs clearance. The expected landing date is on your written quote. Storage holders are in stock now.

Preparing a committee request?

Send us the bollards you are considering, the quantity and your postcode, and we will send a written quote with the expected landing date to attach to the request. We aim to reply within one business day.

Request a quote

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